Building your team

Put your cast and crew on the show, so they get its schedule, calls, announcements and chat.

Add someone

Open the project and go to the Team tab.
Under Person, search for them. Then pick their Role, or Add a new role… if it’s not on the list yet.
Tick Can edit if they help run the show (see below).
Click Add to team. They get a notification.

Someone who isn't in Ghostlight yet

Under Person, type their email address instead.
Click the option that reads Request name@example.com for this role, with their address in it. Then click Request assignment.
It waits under Pending requests until your theater approves it, unless your theater lets anyone join on their own. Once approved, they get an invitation email, and they join the show when they sign in.

Have Can edit, but aren't an owner, admin or staff?

With Can edit on a show, you can search your theater’s members by name, or enter an email for someone new, and click Request assignment. The request waits under Pending requests until your theater approves it. Only owners, admins and staff can add people directly or change the team.

Change someone's place on the team

On the Team tab, click the ⋯ button on their row.
Grant edit or Revoke edit to give or take away Can edit.
Performer is a child records the child’s name. The parent stays on the team and gets the messages.
Remove asks you to confirm, then takes them off the show.

What Can edit lets someone do

Schedule the show’s events and build call lists, post announcements to the team, manage the roles list, see the team’s conflicts, keep track of expenses, and see everyone’s sizing. Give it to your director, stage manager or costumer.

Need the contact list? Export roster → on the Team tab downloads it. To set up the parts themselves, see Roles.