Members and roles
Invite people, give them roles, and manage who has access. Your theater's owners, admins and staff can do this from People in the menu.
Invite someone
- Click People in the menu, then the Invitations tab.
- Under Invite someone, fill in their Email and, if you like, their name. Pick a Role.
- Click Invite. They get an invitation email, and become a member once they sign in with that address.
Invitations
Waiting invitations are listed on the Invitations tab. Click Cancel to withdraw one. Didn’t arrive? Invite the same address again to resend it.
What each role can do
Owner and Admin: everything, including organization settings. Only an owner can delete the organization or make someone else an owner.
Staff: run every project, and manage members, board and staff.
Board: see every project and the board’s group chat.
Member: see the shows they’re on.
You can only give roles up to your own, and you can’t change the roles of someone ranked above you. You can remove your own roles but not add one. Someone can hold more than one.
Change someone's roles
- On the Members tab, find them, or use Search members....
- To give a role, pick it from the list on their row and click + Add role. To take one away, click the remove button on it. They’re notified.
Pause or remove someone
- Suspend blocks their access but keeps their roles and shows. They move to the Suspended tab, where Re-enable lets them back in.
- Remove from org takes away their roles and every show they’re on. Their account stays, and you can invite them back.
Keeping track
Export CSV → on the Members tab downloads the member list.
Owners and admins can click Activity → to see the last 200 changes: invitations, roles added or removed, suspensions and removals, callbacks, and changes to the tagline, links, inbox and reply address. Each shows who did it and when.
Nobody can suspend or remove themselves, or someone with a higher role, and the last owner can’t be removed.