← Running a project
Call lists
Choose who's needed at a rehearsal, and when. Owners, admins, staff and anyone with Can edit on the show can build call lists.
Call people
- Open a show’s event and click Manage call list.
- For each person, choose Mandatory, Optional or Not called.
- To call a whole group at once, use Quick call: All or All cast. Both mark people Mandatory.
Who gets told
Everyone you call gets a notification, and the event shows on their calendar as Called · Mandatory or Called · Optional.
Anyone who marked a conflict shows Unavailable on this date.
Call times and notes
- Everyone’s call time is the event’s start time. For someone needed later, type a time on their row and click Set time. It appears once they’re called.
- Under Call notes, write what the rehearsal covers, such as “Run Act 2, bring scripts”, and click Save. Everyone who can see the call list sees the notes; the public doesn’t.
Message everyone who's called
- Back on the event, click Message the call list.
- Write your message and post it. It goes to everyone called, as an announcement.